Create and store email templates

One of the key advantages of the Email Sync is the ability to utilize Email Templates, which can significantly streamline your email communication process by allowing you to save and reuse pre-written messages for different purposes.

This feature not only saves time but also ensures consistency in your correspondence.

Create Email Templates

1
Go to your User/Profile icon (top right-hand corner) → Select Apps and Integrations → under Communication Apps go to  Email.

Apps and Integration Page

2
Once connected to our Email sync feature (see here) → click on the Templates tab → + New Template.

Templates Tab l + New Template

3
Enter a Template name, Email Subject, and Email body text → click Save.

You can decide if this Email Template is visible to all users within your account, or only to yourself. Simply untick the checkbox Visible to all users.

New Email Template

You can save an email you are writing in the email pop-up window as an email template as well.


Once you have finished writing your email, click the Template option at the bottom of the email pop-up window → select Save message as a template.

New Message l Save as template

Add Variables to Email Templates

While creating a new or editing an existing email template → click on Variable → choose from the dropdown → click Save.


You can choose from the following:

Add variable to template

Notes:

  • First name appears as [contact.firstname], Last name appears as [contact.lastname], etc.
  • Variables have a fallback option for you to add.

    E.g. "Hi [contact.firstname,fallback=there]", means that if there is no contact first name, it will default to Hi there.

  • You can use variables in the Subject line of your templates.

Attach files to Email Templates

You can add files to your template from:

Attach a file to the template

To remove a file, hover over the attachment and select the bin icon.

Remove files from template

Notes:

  • You can also add a URL link to your email text in the template by clicking on the URL link icon.
  • Add a picture to your template by clicking on the photo icon at the bottom of the textbox.
  • You can send up to 30MB per email in attachments.

Edit Email Templates

1
To edit a template, click on your User/Profile icon (top right-hand corner) → Apps and Integrations → under Communications Apps select Email.
2
Navigate to the Templates tab → hover over the template you wish to edit and select the pencil icon and make the required edits → click Save.

Edit email template

Note: You can clone a template to create a similar one, by hovering over the template and clicking on the clone icon.

Clone email template

Delete Email Templates

1
To delete a template, click on your User/Profile icon (top right-hand corner) → Apps and Integrations → under Communications Apps select Email.
2
Navigate to the Templates tab → hover over the template you wish to delete and select the bin icon.

Delete email template

Email Templates cannot be deleted in bulk.

Use Email Templates

To use the Email Templates, you need to be connected to the Email Sync and the email needs to be sent from OnePageCRM directly to your contacts.


Once you open a new email, click on Template → select the appropriate template → click Send.

Select email and send

Notes:

  • If no contact is selected, any variables in the template will not be populated and stay blank, unless you selected a fallback for it. To ensure these get populated, add the contact email address first.
  • Email Templates can also be used when sending bulk emails.
  • Email templates are only available once you connect your Gmail/Google Apps mail or Outlook.com/Outlook 365 as your primary mail client.
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